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Petty Cash Guidelines
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Do Use Petty Cash For . . .
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Don't Use Petty Cash . . .
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Emergency Items |
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To Pay People -
Including Both Staff and Outside Contractors/Consultants |
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Office Supplies/Classroom
Supplies |
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To Pay an Invoice for Items
Ordered with a Purchase Order |
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Postage |
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To Pay an ASB Expenditure |
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First-aid Supply
Replenishment |
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To Purchase a Personal Item |
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Items on Sale for a Limited
Time |
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For Entertainment Expenses |
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Food for Staff Meetings |
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For Conference Registration |
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Basic Rules and Guidelines . . .
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| All expenditures made from Petty Cash must be reimbursed or
replenished by the District Office Accounting Department.
Receipts for items must be submitted. |
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| The only deposit into the Petty Cash Fund should be the
District Reimbursement Check. All other checks to be
deposited should be made through the site clearing account or sent
directly to the District Office Accounts Receivable Department via a
Cash Transmittal Form. |
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| Petty Cash Checking Accounts require more than one employee to
operate properly. The check signer should not be the
person reconciling the account. |
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| Petty Cash Fund (Cash on Hand) should be kept in a secure/locked
place and should always have cash plus receipts that total the fund
balance. |
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Submitted by Business Services: December 6, 2002 |