The Purchasing department is responsible for providing the best quality supplies, equipment and services, at the best possible price and in a timely fashion in order to enhance the education of students. Our goal is to provide exemplary customer service and to show value by getting the most for the money available.

Office Hours: 8:00 am to 4:30 pm

    Fax: 949-936-5039

District Purchasing Staff

Reminders

As a reminder, when submitting a Purchase Request (PR) that references a quote or contract number, please be sure to email a copy of the attachment to Jason Nakatani.

Purchase Order Cut-off Dates

Please see below for the cut-off dates for the 2019/20 fiscal year:

All orders (supplies, equipment, etc.) must be received by June 30, 2020.

Purchasing Corner

• Purchase Order Change Request Form

          How to complete the Purchase Order Change Request Form

Fixed Assets

• Fixed Assets Process

REMINDERS

1.  Please be sure to complete, sign and return Asset Tag Memo to the Asset Department.

2.  It is important to provide the Asset ID Number when surplusing equipment to help  

     remove the item from the books.

Contracts/Agreements/MOUs

The contracts process can be confusing, hopefully the documents below will be helpful.  However, do not hesitate to call or email Maria or Michelle whenever needed.

• When Are Contracts Needed?
• W-9 Form - form for Taxpayers
• Contract Review Form (Rev. October 2019)
• Ratification Letter - Required to be submitted with contract packet if the Contract being submitted has started before approval and signatures.
• Independent Contractor Agreement Template (Rev. April 2019)
• Insurance Limits and Language Requirements
• Sample Certificate of Insurance with Endorsement
• Contractor's Request for Insurance Waiver/Reduction - Return with contract packet.  If however, there is no contract associated with this form, return to Risk Management & Insurance.
• Certificate of Insurance Request Form - Filled out and submitted to Linda Garcia (949-936-5044) when an entity requires IUSD's Certificate of Insurance.

Bids/ Request for Proposals (RFPs)

WHAT IS THE BID LIMIT/ THRESHOLD?

The current districtwide bid limit is $95,200 per vendor per calendar year.  The bid threshold amends each calendar year in January.

Public Contract Code 20111 requires that the governing board of a school district have a limit to the amount that can be spent per fiscal year.  This limit applies to the following:

• Purchase of equipment, materials, or supplies to be furnished, sold, or leased to the school district.
• Services that are not construction services.
• Repairs, including maintenance as defined in Section 20115, that are not public projects as defined in Section 22002(c).

The District has several bids/contracts in place for staff to utilize to receive better pricing, such as kitchen equipment & accessories for nutirition stafff and various furniture vendors.  Please click here to visit the main District Purchasing webpage for additional information or contact Maria Ragas.

Reimbursements

• Procedure for Reimbursements less than $200
  • Reimbursement Form (less than $200)
• Procedure for Reimbursements of $200 and more
  • Prior Authorization Form Reimbursements ($200 and more)