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LEADING. SUPPORTING. ENGAGING.
Office Assistants
Office Assistants are the primary resource for managing data in Aeries, IUSD’s Student Information System (SIS). Regular meetings are held with the Information Services department to discuss procedural updates, tips and any issues that clerks may be having with Aeries.
Resources
Resource Links
Re-Registration
Clerk Manual
Meetings
Office Assistant's Meeting: February 5, 2020
- Agenda
- Attendance: New Absence Code & Independent Study
- Student Services: Electronic Residence Verification
- Google Drive Presentation
- San Joaquin Elementary Blended Learning Program
Office Assistant's Meeting: October 18, 2019
- Agenda
- Justifiable Personal Reason Absence Procedure
- Attendance Information including Independent Study & Chronic Absenteeism
- SPED Records Request
- McKinney-Vento Dept. of Ed Overview
- McKinney-Vento Enrollment Procedures
- Homeless Education Phone Contact Script
- You Can Enroll In School Poster
- McKinney-Vento Enrollment Form
- Highlighted example McKinney Vento enrollment form
- McKinney-Vento Quick Tips School Enrollment Procedures
- Determining Fixed-Regular-Adequate Housing
- Aeries Web Instructions - Homeless Student
- MV Presentation
Office Assistant's Meeting: April 16, 2019
- Agenda
- CALPADS
- Attendance
- Language Development - ELPAC & Summer Testing
- Student Services AB 699 Presentation
Office Assistant's Meeting: February 5, 2019
Office Assistant's Meeting: October 11, 2018
Office Assistant's Meeting: April 17, 2018
- Agenda
- CALPADS
- Aeries Web Training
- Student Services - Caregiver Information & Power of Attorney
- Language Development - ELPAC
- Attendance
Office Assistant's Meeting: February 2, 2018
Office Assistant's Meeting: October 13, 2017
Clerks Meeting: April 19, 2017
- Agenda
- How to Look Up an Address in the Streets Table
- Aeries Web Training
- CALPADS Language Development Programs: English Language Assessment, Summer Screening Results Notification, Test Appointments
- Attendance
Clerks Meeting: February 1, 2017
- Agenda
- Aeries Web Training
- Aeries Web Training Attendance Screens
- Language Development Programs: CELDT & Summer Enrollment
- CALPADS
- Destiny
Clerks Meeting: October 12, 2016
- Agenda
- CALPADS: State & Federal Reporting
- Attendance: Home & Hospital
- Special Ed: Status Codes for SPED, Exiting Students
- Language Development Programs: Annual Testing, CELDT Request Form
- McKinney-Vento
- Immunization
- Student Transfer Request
Clerks Meeting: May 10, 2016
- Agenda
- Language Minority: Newcomers, Summer Testing, Annual Testing
- Attendance
- End of Year Information (CALPADS)
Clerks Meeting: February 23, 2016
- Agenda
- McKinney-Vento
- Language Minority: Summer Testing
- Immunization
- Health Services: Registration Docs Required
- Health Services: Health Examination for Sch Entry
- Health Services: Immunization Guidelines
- Conditional Admission Tag
- ECLC Registration for TK and K
- ECLC Student Transfer
- Attendance
- CALPADS: Common issues with Enrollment
- CALPADS: Exit Codes
Clerks Meeting: October 27, 2015
- Agenda
- Attendance Review
- Attendance Notes Report
- Monthly Report due date
- Data, State and Federal Reporting
- Transfer Request Instructions
- Transfer Request Link
- SPED Records Request Procedure
- SPED Records Request Form
- SPED Printshop Work Order
- SPED Blank Invoice
- SPED Pupil Review Card
- CELDT/ Language Minority Updates
Clerks Meeting: May 11, 2015
- Agenda
- Language Minority
- Students not returning (exit instructions)
- High School Grad (mass change)
- Year End Questions
- Year End Information
- Re-Registration Instructions
Clerks Meeting: February 25, 2015
- Agenda
- Effect of Enrollment of Different Entities
- Common issues with Enrollment
- Exit Codes 2014-15
- Attendance
- March Enrollment for 2015-16
- ECLC Kindergarten Transition
- Viewing incoming students from ECLC
- Updating Standards Based Grades
Clerks Meeting: October 22, 2014
- Agenda
- Data, State and Federal Reporting
- Add/Transfer Students
- Language Minority
- Secondary Period Absence Audit Report
- Attendance Accounting
- Saturday School Procedures
Clerks Meeting: May 20, 2014
- Agenda
- End of the Year Aeries Questions
- Month-End Attendance Procedures
- Summer Testing/ Move
- Enrollment & Accuracy of Data
- Exit Instructions
- Aesop
- Update Attendance Totals/ Elem SBRC
- Print Students with Sibling Report
Clerks Meeting: February 11, 2014
- Agenda
- CALPADS & SSID Process
- CAASPP (California Assessment of Student Performance and Progress)
- CELDT- Summer Testing
Clerks Meeting: October 22, 2013
- Agenda
- State Reporting - Impact & Overview
- Visa Informational Sheet
- McKinney-Vento Homeless Assistance Act
Clerks Meeting: May 21, 2013
- Agenda
- End of the Year Aeries Questions
- Enrollment & Accuracy of Data
- How to Clear your Cache
- Month-End Attendance Procedures
- Students Transitioning from ECLC
Clerks Meeting: February 13, 2013
- Absence Code "D"- When to use Medical
- Aeries Mobile
- AIR (Automated Internet Registration)
- Aeries Exit Reason 440
- How to Delete a Student from AIR
- How to Set-up Quick Launch & Hot Keys
- How to Transfer/Add a Student in Aeries
- Inserting Screenshots in Office Software
- New Final Attendance Procedures
- Re-Registration Codes
- Re-Registration- Reviewing Data
- Transitional Kindergarten Information
- Web Tracker